The Process of Communication in the Workplace

In order to participate effectively in “the continuous process of communication,” a professional writer must be able to efficiently correspond with his colleagues in the workplace through documents and other written works. The writer must consider who he is writing to and what type of language will be best understood by this particular audience. When considering audience, the writer should be aware of what knowledge his readers already possess and what material will need the greatest amount of explanation. It is valuable for the professional writer to consider what type of discourse community he is directing his writing towards. The writer must consider the ideologies of the particular community and how these beliefs will influence audience perception of a document. These considerations will aide the writer in deciding what types of language to use.

Once the professional writer has obtained the necessary information on his audience and material, the writer must use his knowledge to write a document that will be easily understood by his or her colleagues. If the writer uses overly complicated diction or sentence structure, the audience may become too concerned with deciphering the structure of the document and overlook its meaning. Therefore, the professional writer must create a document that communicates his purpose without confusing readers.